Charter of WGA

Charter of WGA Association
(Explanatory translation)
 
Article.1
Name, structure and domicile
The Association, WGS z.s., (Recorded Association), further referred to as “Association” only, is a legal person established in accordance with Law No. 89/2012 Sb (Collection), of the Civil Code, in its present valid form. It is domiciled in Jilove u Decina, Hrbitovni 344, Zip Code 407 01, Czech Republic.
 
Article 2.
Character of the Association
The Association is a voluntary, non-governmental, non-profit alliance of citizens in accordance with the Law No. 89/2012 Sb, of the Civil Code and related legal regulations, in which individuals interested in (Kynologicke, further referred to as “Cynology/Cynological”) cynological activities and the protection of animals according to Civil Law 246/1992 (Czech Republic) in its current valid version.
The Association is a legal person according to Czech Laws. It works and manages its financial affairs in line with its own Action Plan and its Budget.
The Association represents itself in legal matters under its name and to any violations of its commitments, the Association responds with their entire holdings.
Personal responsibility of the Members is out of the question and non-existent.
 
Article 3.
Purpose of the Association
Ongoing activity of popularizing, propagation, and in general beneficial activities in the area of cynology, protection of animals and protection of nature.
 
Article 4.
Basic goals of the Association
Our basic goals are:
1)    Protection of nature, interest in all aspects of cynology and the protection of animal interests.
 
2)    Providing in general useful (free of charge) services in the area of cynology relating to the interest and the protection of animals.
 
3)    Cooperation with other subjects on both the national and international levels in the area of cynology and in the interest of protection of animals.
 
4)    Participation in administrative and other functions during which the interests of cynology and protection of animals can be impacted.
 
5)    Publishing and distribution of materials related to cynology and interests of animal protection.
 
Article 5.
The Forms of Association activities
The forms of Association activities are particularly:
1)    Organization and co organization of cynology races and training.
 
2)    Organization and co organization of cynology exhibitions.
 
3)    Practical activities in cooperation with other subjects on national and international levels in the cynology context and in the interest of animal protection.
 
4)    Organization and co-organization of cynology seminars, lectures, conferences and collective actions.
 
5)    Organization of campaigns and petition actions for the protection of nature, in the area of cynology and in the interest of animal protection.
 
6)    Targeted participation in administrative and other proceedings, during which the interests of cynology and animal protection might be concerned.
 
7)    Publishing and distribution of publications, brochures, fliers and other materials pertaining to cynology and the protection of animals.
 
8)    Other activities relating to cynology and animal protection as they may arise.
 
Article 6.
Membership in the Association
1)   Membership in the Association is voluntary and is not granted. The Association Board reserves the right to refuse requests for membership, and will not disclose the reasons for refusing the applicant. However these are some of the main reasons for refusal:
a)    Violation of Association Charter and other documents of the Association and articles associated with the Charter, even in cases where no disciplinary action has been taken.
b)    Offense against the rules and regulations of another Associations.
c)    In case of repeated requests for membership.
d)    In case that a good name of the Association or its members could be damaged or the coexistence of the membership could be impeded.
e)    Any person under legal prosecution or accusations.
 
2)    Any person over the age of 18 can become a member. They need to agree with the Charter of the Association and with other documents related to the Charter. The condition of membership is payment of a membership dues, paid for the current year.
 
3)    Membership commences on the day when the Board decides to accept the applicant as a member based on their written application. The application must include:
a)    Full legal name (first, middle, last).
b)    Birth date (Day, month, year).
c)    Current permanent residence address and previous address, if different.
d)    Phone number and e-mail contact address.
e)    Names of all dogs the applicant owns, including basic information about the dogs according to membership application
f)     Evidence of membership dues payment
g)    Permission for the Board to use personal data in accordance with law No. 101/2000 Sb, law protecting personal data and the change of certain laws.
 
4)    The Association Board keeps records of the membership base. The list of members, personal data and all other membership data are not public. All personal data is handled according to valid legal regulations.
 
5)    The founding Association member is a Natural Person who participates in the committee’s preliminary activities.
 
6)    The Association members are not personally responsible for the Association’s obligations.
 
7)    Association General Membership meeting may award an honorary membership to persons who significantly contributed to cynology happenings or who express their intent to cooperate with the Association in accordance with the Charter. Honorary member has no other rights or obligations. Honorary membership is based upon the decision of the general membership meeting; to award it, a 51% majority of present members’ votes is needed.
 
A member of the Association has the following rights:
a)    To participate in all activities of the Association, to vote for and elect Association Chairman and other Association representatives, and has the privilege to be elected for such and any other functions.
b)    To evaluate and approve reports of the Association activities.
c)    To submit proposals, remarks and suggest topics for the Association activities.
d)    To be informed about the Association financial status.
e)    Utilize all privileges of the membership to full extent if the member meets the conditions set for the utilization of such privileges.
f)     To participate in actions organized by the association.
 
A member of the Association has the following duties:
a)    To adhere to the Charter and comply with Board’s resolutions
b)    Actively defend the Association interests, comply with internal agreements, not to take any steps which would be contrary to the Association interest. Member must not behave so that any interests and/or good name of the Association and its members is violated or damaged.
c)    Actively and regularly participate in Association proceedings and contribute to the betterment of the Association work.
d)    According to their abilities participate in the fulfillment of the Association mission
e)    To pay membership dues in the established amount. The level of dues is established and communicated during the General Membership meeting for the following year. The dues are payable by January 30th of each year.  Member can request an extension from the Board due to serious circumstance, however it will not be granted past March 30th of each year.
f)     All material changes related to membership must be reported to the Board no later than fourteen days from the occurrence.
 
Article 7.
The Termination of Membership
1)    Membership comes to an end based on a written notice from the member announcing the termination of their membership and/or due to member’s death or expulsion of the member due to gross violation of the Charter, due to non-payment of membership dues in the established amount and the due date, a dissolution of the Association or other reasons established by valid laws.
 
2)    All settlements with the member who terminated or had his membership terminated, will be settled within three months from the day the membership was deemed to be terminated. In case of termination, the member is not entitled to a refund of the membership dues he/she might have paid.
 
Article 8.
The Association Governing Bodies
  • General Membership meeting
  • The Association Board
  • The Association President
1)    General Membership meeting
General Membership meeting is the highest level of governing of the Association, meeting at least annually, with the purpose to:
a)    Approve possible changes and alteration of the Charter.
b)    Elect for five year term at minimum three Association Board members or to enlarge the existing Board size, eventually to dissolve the existing Board. The number of the Board members must always be an odd number.
c)    Approve the Report of the Association activities and the Report of fiscal results for the previous term.
d)    Establish a concept / outline of activities for the upcoming term.
e)    Establish the membership dues amount for the upcoming term.
f)     Approve Budget for the upcoming term.
g)    Decide on the Association membership in international organizations, coalitions and campaigns.
h)    Decide on entry of the Association in Legal Persons.
i)      Elect Honorary Members, decide on the dissolutions of memberships of individual(s).
j)      To expel member(s) for gross violations of the Charter.
k)    Resolve on the dissolution of the Association or the changes in the Association structure.
l)      Decide all other Association matters which are not in the competence of other Association governing bodies.
 
I.        The President of the Association calls the General Membership meeting. The Meeting must be called even when one third of the membership originates the meeting.  Information about the meeting is sent to all members in writing or via e-mail to the address on file, which was provided by the member in their application, eventually to the contact address provided at a later date, but no later than 30 days before the meeting date. Proposed agenda for the meeting is a part of the distributed information.
II.        The General Membership meeting will adopt resolutions with a majority of votes. The Charter can be only changed by two thirds of membership votes. The dissolution of the Association or changes in the Charter can be only be done by a qualifying majority.
III.        More than a half of present active General Membership has a quorum. In the event of inability to reach a quorum or a disagreement, the Board will call a subsequent meeting within a month of the original meeting. This meeting can cast a vote regardless of the number of members present.
IV.        Each member has one vote, all votes are equal.
V.        There is a record kept of the meeting(s) which will be, upon approval, archived for three years by the Board. All members must be informed of the meeting minutes transcript within thirty days of the meeting date via electronic format.
VI.        The General Membership can, throughout the year, use electronic means to communicate and to distribute on-line forms. In that case, the General Membership has a quorum based on responses of the majority of the General Membership. These also must be archived for three years by The Board Member(s).
 
2)    Association Board
a.    The Board is the executive organ of the Association. It directs the Association activities between the General Membership meetings, they fulfill the duties imposed by the General Membership meeting and decides all matters, which are not assigned to other organ of the Association. The Board is accountable to the General Membership for all its activities.
b.    It consists of three members elected by the General Membership meeting. In case of growth or enlargement of the Association, it is possible to make the Board consisting of five members. The General Membership meeting will decide this matter.
c.    The Board term of service is five years; the members can be elected repeatedly.
d.    Individual responsibilities on the Board will be decided and assigned during the first year of tenure following immediately the Founding /General Membership meeting during which the Board members were elected.
e.    The Board is a law establishing executive body with a majority vote. During the year, the Board can utilize electronic communication for the purpose of voting, and also use on-line forms. Such documents must be archived for the duration of three years, and are archived by a Board member(s).
f.     Board meets as needed, but at minimum annually. The meeting can be called by any Board member electronically or in writing. The invitation / call for a meeting needs to include the place, time and the suggested agenda. A record is always kept of the Board’s proceedings, and is archived for three years by the Board.
g.    The functions of the Board members are honorary, and all expenses are reimbursed according to the fiscal guides of the Association.
h.    The Board keeps records of the membership base. This record includes all active and honorary members. Erasure from public electronic evidence takes place within a week of someone’s membership termination.
i.      The Board keeps records of all fiscal activities, performs inventories of Association’s property, works on the Association concepts, organizes all Association actions, proposes judges of performance exams, proposes and present to General Membership changes in the Association Charter and directives, assuring that all documentation is archived.
j.      If needed, the Board suggests and nominates sub committees, commissions and functions necessary for the successful operation of the Association.
k.    In case of abdication or death of a Board member, the Director or other Board member must call a General Membership meeting within 60 days, where the replacement will be decided.
 
3)    The President of the Board
a.    The President is the statutory organ of the Association. The President represent the Association in all matters. His term is for five years, and is elected by the Board. The President takes over the function on the day the recording of the election is made.
b.    The President can appoint another member in writing to act on behalf of the Association. This power of attorney is a one-off situation with limited validity.
c.    The President has the power of veto regarding all resolutions adapted by the Board. When this power is invokes regarding a material matter, General Membership meeting will make the final decision.
 
Duties of the President
a.    Calls General Membership meeting(s), is responsible for the readiness of all necessary documents  for such meeting(s) in the given terms
b.    Is responsible for the activities of the Board.
c.    Presents strategic plan for the upcoming year to General Membership annually.
 
Article 9.
Fiscal Activities of the Association
1)    The Association operates and manages its fiscal affairs with funds obtained from membership dues. Level of dues are established during General Membership meeting. Other possible sources of income are gifts from physical and legal beings and grants and donations or eventual profits from Association actions. All funds are used strictly for activities connected to material functions of the Association, all documented and supported with valid receipts and disbursement documentation.
 
2)    Financial activities are guided by generally accepted legal and fiscal regulations and decisions made by the Board. To assure proper functions of financial activities, the Board establishes a position of a Financial Manager. The Manager is responsible for and is authorized to disperse funds up to 8 000 (Czech) Crowns. The Manager is responsible for the funds but also is assigned duties related to all tax issues and matters.
 
3)    The Board is ultimately responsible for all financial activities.
 
4)    Fiscal year coincides with calendar year.
 
5)    For the fiscal needs of the Association, an ordinary account is established.
 
6)    The Board informs the membership of the Association’s financial situation during each General Membership meeting.
 
7)    In case of the Association demise or liquidation without a legal representation, the liquidation will proceed according to existing valid rules and regulations. The financial remnants, if any, will be transferred to organization(s) of similar character. The Board decides how to use / disperse the funds specifically.
 
Article 10.
Final Regulations
1)    All matters not address in the preceding Articles are regulated by generally accepted legal mandates and ordinances.
 
2)    Association Logo and the name are in the ownership of the Association and may be used strictly for the needs and activities of the Association or with a written permission from the Board.
 
3)    This Charter and the Articles were approved at the establishing meeting of the Association held on February 1, 2016. They became valid and legal commencing the day of recording in the Association Register located at the District Courthouse in Usti nad Labem, Czech Republic.
 
Vaclav Holoch
President of the Association, by his own hand.
 
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